If you are a virtual assistant or are thinking of engaging one to help you with your growing business, there’s never been a better time or environment to outsource for efficiency.
When business owners realized just how sensible outsourcing was and as technology expanded to allow everyone to outsource, the world of cloud computing exploded to provide the environment.
It wasn’t long ago that virtual assistants would rely on rudimentary tools to interact with clients. However, today, the VA can offer small business owners a dizzying array of solutions to help them administer, collaborate and communicate.
A business of any shape or size can operate an intranet for maximum efficiency. In the past, an intranet would be the domain of a much larger organisation, often spread across many disparate facilities. This organisation needed to have this kind of internal network just to survive.
However, an intranet is also an efficient way of communicating with no external “noise,” and thanks to the cloud and various software solutions even a one-person entrepreneur can have an active and very productive intranet, with a small team of virtual assistants.
Let’s look at some of the best applications and software tools available today.
Basecamp is the ultimate online collaboration tool. It’s well put together and intuitive, meaning it’s easy to sell to your more introverted clients (if you’re a virtual assistant) to engage and share files, act, post comments and get enthused. The dashboard is enticing and is sure to provide a boost to productivity when everybody gets into the flow.
Remember that a virtual assistant is someone who frees up time for the business owner and helps with their overall time management. TimeTrade is a great online appointment scheduler you can access through the cloud to protect the time of the head mover-and-shaker. Dedicated URLs provide access to specific parts of the TimeTrade calendar online while with automatic calculations to ensure that time differences are not an issue anymore. You can integrate it with your favorite calendar application and e-mail host.
We know that cloud computing can provide us with an enhanced ability to store important files and documents on what is “somebody else’s” server. In reality, the servers are part of a massive conglomeration of integrated servers in far-away countries.
While we can provide direct access to allow personnel to open certain folders and specific files “in the cloud,” we can also use handy applications such as Dropbox. Now, when we need to transfer big, sensitive files to a VA or other people in the organisation, we upload them to this intuitive interface.